Effective Date:

July 5, 2025

1. Payment Policy

•50% Deposit of total cost is required to reserve an event at The Hall. Final payment must be made at least 7 days prior to the event date.

•The Hall requires an additional $300 Cleaning and Damage Deposit which is included on the invoice.

-Cleaning and Damage Fee will be returned within a week following the event once owner confirms facility was left in same condition as when rented.

2. Cancellation Policy

•Failure to make full payment at least 7 days prior to the event date will result in immediate cancellation of the reservation. All funds received will be retained.

•There will be a $150 Date Change Fee for any postponements. The Hall is not responsible for weather, travel, or guest/attendee circumstances, etc.

3. Introduction

Welcome to The Hall.

The Hall Events & Occasions values its users' privacy. This Privacy Policy ("Policy") will help you understand how we collect and use personal information from those who visit our website or make use of our online facilities and services, and what we will and will not do with the information we collect. Our Policy has been designed and created to ensure those affiliated with The Hall Events & Occasions of our commitment and realization of our obligation not only to meet, but to exceed, most existing privacy standards.

We reserve the right to make changes to this Policy at any given time. If you want to make sure that you are up to date with the latest changes, we advise you to frequently visit this page. If at any point in time The Hall Events & Occasions decides to make use of any personally identifiable information on file, in a manner vastly different from that which was stated when this information was initially collected, the user or users shall be promptly notified by email. Users at that time shall have the option as to whether to permit the use of their information in this separate manner.

This Policy applies to The Hall Events & Occasions, and it governs any and all data collection and usage by us. Through the use of www.thehalltl.com, you are therefore consenting to the data collection procedures expressed in this Policy.

4. Information We Collect

It is always up to you whether to disclose personally identifiable information to us, although if you elect not to do so, we reserve the right not to register you as a user or provide you with any products or services. This website collects various types of information, such as:

-Personal Identification Information:

•Full Name

•Date of Birth

•Government-issued identification numbers (if necessary for verification)

-Contact Information:

•Phone Number

•Email Address

•Residential Address

•Emergency Contact Information

-Event Details:

•Event Type (e.g., wedding, corporate meeting, community gathering)

•Event Date and Time

•Estimated Number of Guests

•Special Requests or Accommodations

-Financial Information:

•Payment Method (e.g., credit card, bank transfer details)

•Billing Address

-Security Information:

•CCTV recordings in and around the facility for security monitoring purposes

•Visitor logs and access control records

-Communication Records:

•Email correspondences, phone call notes, and any forms submitted through our website or in person.

We limit our collection to only the information necessary to fulfill your rental request and to ensure the safe and efficient operation of our services.

5. How We Use Your Information

The information we collect is used for the following purposes:

•Rental Processing:
To confirm, manage, and process your booking, including payment handling and contract preparation.

•Communication:
To contact you regarding your rental, including event coordination, facility rules, and updates related to your booking.

•Facility Management:
To maintain the facility in accordance with safety, health, and event planning requirements.

•Security and Safety:
To monitor the premises and ensure the safety of attendees, employees, and visitors.

•Legal Compliance:

To comply with applicable laws and regulations, including record-keeping, insurance, and reporting obligations.

•Service Improvement:
To enhance and develop our facilities and services based on user feedback and usage patterns.

We will not use your information for purposes that are unrelated to those described above without notifying you and obtaining your consent where required by law.

6. Disclosure of Your Information

We may share your personal information with trusted third parties when necessary to provide services or fulfill legal obligations, including:

•Service Providers:
Vendors and contractors that assist with facility maintenance, cleaning, security, or event support.

•Law Enforcement and Government Authorities:
If required to respond to lawful requests, legal processes, or for the protection of rights, property, or personal safety.

•Insurance Providers and Legal Representatives:
In the event of incidents requiring claims or legal action.

We require that all third parties respect the security of your personal data and treat it in accordance with the law.

7. Data Retention

We will retain your personal data for as long as necessary to fulfill the purposes we collected it for, including:

•Managing your event booking and related obligations

•Complying with legal, accounting, or reporting requirements

In general, your data will be retained for at least 6 years following your last interaction with us unless a longer retention period is required or permitted by law. Upon expiration of the retention period, your information will be securely deleted or anonymized.

8. Your Privacy Rights

Notice to European Union Users

The Hall Events & Occasions' operations are located primarily in the United States. If you provide information to us, the information will be transferred out of the European Union (EU) and sent to the United States. (The adequacy decision on EU-US Privacy became operational on August 1, 2016. This framework protects the fundamental rights of anyone in the EU whose personal data is transferred to the United States for commercial purposes. It allows the free transfer of data to companies that are certified in the US under the Privacy Shield.) By providing personal information to us, you are consenting to its storage and use as described in this Policy.

Under the regulations of the General Data Protection Regulation ("GDPR") of the EU you have certain rights as a Data Subject.

These rights are as follows:·

•Access:

Request access to your personal data.

•Correction:

Request correction of any inaccuracies in your personal data.

•Erasure:

Request the deletion of your personal data, subject to certain exceptions.

•Objection:

Object to our processing of your personal data where we rely on a legitimate interest.

•Restriction:

Request restriction of processing under certain circumstances.

•Data Portability:

Request the transfer of your data to you or a third party.

To exercise any of your rights, please contact us at the details provided in the

Contact Us section below.

9. Protection of Personal Information

We employ a variety of security measures to protect your information, including:

•Physical access controls to facility and data storage areas

•Electronic safeguards such as firewalls, encryption, and secure servers

•Procedural protections limiting access to authorized personnel only

Despite our efforts, no method of transmission or storage is 100% secure. Therefore, we cannot guarantee absolute security.

10. Use of Cookies and Website Analytics

If you interact with our website for inquiries or bookings, we may collect data via cookies and similar technologies to enhance your browsing experience. This may include:

•Website preferences and user session information

•Anonymous traffic and usage statistics

You can manage your cookie preferences through your web browser settings.

11. Third-Party Websites

Our website or communications may include links to third-party websites. We are not responsible for the privacy practices of these external sites. We encourage you to read their privacy policies when you leave our website.

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in legal requirements, our practices, or other operational needs.

When we make changes, we will revise the “Effective Date” at the top of this document and, where appropriate, notify you through our standard communication channels.

13. Non-Permissible Items

• No smoking, cooking, or open flames.
• No Sparklers, explosives, or firecrackers.
• No use of confetti, glitter, or silly string.
• No use of staples, nails, push pins, Thumbtacks, or screws.

14. Acceptance of Terms

By using this website, you are hereby accepting the terms and conditions stipulated within the Privacy Policy Agreement. If you are not in agreement with our terms and conditions, then you should refrain from further use of our sites. In addition, your continued use of our website following the posting of any updates or changes to our terms and conditions shall mean that you agree and accept such changes.

15. Contact Us

If you have any questions, concerns, or complaints regarding this Privacy Policy or our data practices, please contact us.

We will respond to all legitimate requests within a reasonable timeframe.